Policy and Procedures: Examinations on Computer
Chapter 4, Part D of the University of Louisville Brandeis School of Law Student Handbook 2012-13
§ 1. General Information
The law school permits students to take examinations on computer or by handwriting in exam bluebooks. Typewritten exams are no longer permitted. Taking any examination on computer is not a right but a privilege, subject to individual faculty approval and conditioned on each student’s compliance with all of the requirements and expectations set forth in this policy.
The law school licenses and supports Extegrity’s Exam4 software for use by every student on in-class, essay exams, but cannot and does not guarantee compatibility between Exam4 and any particular student’s computer. Each student must provide:
- His or her own computer. The computer must meet or exceed Exam4’s hardware and software requirements, which are updated regularly and posted at www.law.louisville.edu/it/computer-exams.
- A portable storage device, such as a USB flash drive, for storage and submission of completed exams.
Students must also successfully complete a practice exam using the Exam4 application, under rules established by the Assistant Dean for Information Technology. Students taking exams on computer acknowledge and accept that if they do not complete the practice exam in strict compliance with the rules, or in cases of pertinent software or hardware problems, they may be required to take or complete an exam by hand in approved bluebooks.
A new version of Exam4, for both Mac and PC, will be provided at least once each semester, and each student is responsible for obtaining, installing and testing the most recent version available for his or her exams by applicable deadlines, which are published on the law school’s Web site and in The Daily Docket e-mail newsletter.
§ 2. Practice Test Requirements
Each semester in advance of exams, the law school IT Department will make Exam4 available to students and publish instructions for obtaining, downloading, installing, and testing Exam4. Each student who wishes to use his or her computer to take any exam that semester must successfully:
- Download the applicable version(s) of Exam4;
- Install the applicable version(s) of Exam4;
- Properly complete a practice test, or tests, using the applicable version of Exam4; and
- Submit the practice test(s) by the applicable deadline for doing so. Practice test deadlines each semester will be posted on the law school’s Web site and in The Daily Docket e-mail newsletter, and each student is presumed to have notice of such deadlines.
A properly completed practice test is one on which the student has identified himself or herself using his or her University of Louisville computer accounts user name (e.g., ldbran01). A practice test on which the student has identified himself or herself by his or her personal name, or a portion thereof, student ID number, a string of sequential or random numbers, etc. is not properly completed. No student will have satisfied the practice test requirement whose practice test was not successfully submitted electronically using Exam4 by the applicable deadline.
Any student who experiences difficulty downloading, installing or running Exam4, submitting a practice test, or otherwise complying with these requirements by any published practice test deadline must notify the Assistant Dean for Information Technology on or before the date by which any practice test must be submitted. The Assistant Dean for IT or another member of the IT Department shall make reasonable efforts and/or recommendations to assist the student in complying with the practice test requirement and deadline.
Exemptions, Extensions and Modifications
Exemptions from, or extensions or other modifications to, the practice test requirement may only be made for cause by the Assistant Dean for Information Technology upon petition from the student seeking such exemption, extension or modification. The Assistant Dean for Information Technology shall not grant any exemption from, or extension or modification to, any practice test requirement unless the student requesting such exemption, extension or modification has met each of the following conditions:
- The student has submitted his or her petition for an exemption, extension or modification to the Assistant Dean for Information Technology on or before the applicable practice test deadline;
- The student has made good faith efforts to comply with applicable practice test requirements; and
- Reasonably unforeseeable circumstances prevented the student from complying with the applicable practice test requirements.
§ 3. Penalties
Any student who does not comply with the practice test requirements, as detailed above, is not permitted to use Exam4 for any exam for which the applicable practice test was required. By taking any exam using Exam4, a student certifies that he/she has complied with applicable practice test requirements and has received notice from the law school IT Department that he or she has complied with applicable practice test requirements.
Law school IT staff shall refuse to provide technical assistance or support to any student who has not complied with applicable practice test requirements and who attempts to circumvent those requirements by taking any exam using Exam4.
Additionally, law school IT staff shall refuse to provide technical assistance or support, including use of any external storage media, to any student who cannot successfully submit his or her exam electronically and who has failed to supply his or her own USB flash drive on which to save and submit an Exam4 file.
If the identity of any student who has not complied with applicable practice test requirements, as detailed above, and who takes or attempts to take any exam using Exam4 becomes known to a member of the IT staff, the Assistant Dean for Information Technology shall notify the Assistant Dean for Student Life who will note the occurrence in the student’s file.
§ 4. Exam Day Procedures and Support
Law school IT Department personnel will be available to provide technical support for least one (1) hour before any exam on which students are permitted to take the exam using Exam4, during all such exams and for a reasonable time after any such exam has ended. Each student planning to take an exam using Exam4 must bring:
- The computer on which he or she has successfully installed and tested Exam4, along with the computer’s AC adapter/power supply and fully charged battery or batteries;
- A functioning USB flash drive;
- Approved bluebooks, which are available for sale in the Law Resource Center in Room 272; and
- Ink pens or other writing instruments.
Each student planning to take an exam using Exam4 must:
- Report to the assigned exam room;
- Set up and boot up his or her computer and log on to the university’s secure wireless network (ulsecure);
- Open Exam4, provide one’s assigned exam number and other information at the appropriate prompts, stop at the screen that says “Wait!” in large red letters; and
- Click Begin Exam only when instructed by the professor that he or she may begin the exam.
An Exam4 file is not like a conventional word processing document. It is encrypted and cannot be modified once the student has ended an Exam4 session. Therefore, it is extremely important that each student:
- Correctly identify him or herself using his or her assigned exam number;
- Correctly provide any other information, such as a pledge, as instructed by the professor; and
- Do nothing that will disclose the student’s identity to the professor or otherwise compromise his or her anonymity.
No member of the law school IT Department may correct students’ mistakes or make other modifications to any Exam4 exam.
Any student whose computer exhibits a problem or irregularity in anticipation of taking, while taking or having immediately taken an exam using Exam4 must bring his or her computer and AC adapter/power supply immediately and directly to an on-duty member of the IT Department and describe the problem(s) in as much detail as possible. The IT staff member on duty will complete an Exam4 Incident Report, noting:
- The time the student arrived;
- The student’s name and exam number;
- The nature of the problem;
- Steps taken to resolve the problem and whether the problem was resolved; and
- The time the student leaves.
The IT staff member will keep one (1) copy of the Exam4 Incident Report and give two (2) copies to the student, who must then take them to the Dean on Duty. The Dean on Duty will determine whether to allow the student additional time and, if so, how much time; then, if appropriate, permit the student to resume the exam as instructed. The Dean on Duty will keep one (1) copy of the Exam4 Incident Report and give the remaining copy to the student, which documents to the professor or proctor that the student is entitled to any extra time as determined by the Dean on Duty.
Upon the student completing and electronically submitting an exam, Exam4 will confirm that the exam was successfully submitted. However, students may further confirm their exam submission by visiting www.law.louisville.edu/it/exam-tracker.
Any student who cannot successfully submit his or her exam electronically must save the exam to a USB flash drive and immediately bring the flash drive to an on-duty member of the IT Department, who will copy the encrypted exam file and return the flash drive to the student.
Any student who cannot successfully submit his or her exam electronically and who has failed to bring a USB flash drive on which to copy the exam file will be refused technical assistance or support (see §4, Penalties, above).